Archive for the ‘Document Creation’ Category

My, what big files you have! (revisited)

Friday, September 9th, 2011

It’s that time of year when we want to remind you to implement some basic file size optimization methods since CFCC pays for Blackboard disk space and also to enable students to more easily view and/or download items.

Large files can be prohibitive to students who do not have high speed connections. Also, Blackboard is not a streaming server so any audio or video files must first download to the user’s computer before it will play. This can take a considerable amount of time.

Here are a few ways you can keep file size and storage space down:

    • Stream from the source: Do not store audio/video files in Blackboard. Instead, stream them from the source (such as NCLive).
    • Stream from YouTube: If you record short lectures or instructional videos or audio, stream them from YouTube (you have an account attached to your CFCC Gmail). You can make videos public or only accessible to people who have a link.
      You might consider attending a Lecture Recording on a Budget workshop offered later this month. See the DL Training Schedule for more information.
    • Stream from iTunesU: We also have iTunesU available for Podcasting, though this has proven to be a bit cumbersome.
    • Compress Images: The file size of documents is significantly increased when uncompressed images are included. There are ways to compress the images in Microsoft documents and in PDF files. Optimizing Files will take you through file optimization for MS Office and Adobe Acrobat Pro. You will learn how to compress images to significantly reduce the size of your files.
    • Use the Cloud: All CFCC employees have access to Google Apps and Google Cloud Connect for Microsoft Office. This type of storage will not suit all of your needs, but it is a viable option for some types of activities.  Visit the LRC Instructional Technology page for information on how to use these tools to store documents online and to share with others.

If you have any questions about these issues, please feel free to contact me:

Liz Stover

New “Paste from Word” tool for Bb makes your life easier!

Tuesday, February 8th, 2011

Pasting content from a Word document can result in problems, including display errors, formatting gone awry, and strange characters appearing on the page. This is a result of excessive code use by Microsoft that other programs cannot interpret correctly


We have installed a new mashup tool in Blackboard to help resolve this issue without requiring re-typing items into the text editor or using another tool to strip the code. Better yet, it’s simple to use! Click the link below to learn more.

Learn how to use the Paste from Word tool.  🙂

Also, please note that the YouTube mashup tool has been fixed!

My, What Big Files You Have!

Friday, February 5th, 2010

Do you frequently create graphic-rich documents or presentations for your courses? If so, unless you are optimizing them, they are likely very large. While your images, charts, and photos do enhance the learning experience, you don’t want the file size to bog down disk space or become problematic when downloading, especially for students who do not have high speed connections.

There’s good news, though, as there are some simple ways for you to optimize your files, primarily by compressing the images in them. This applies to Office products (Word, PowerPoint, etc.) and Adobe PDF files. Note that you must use Adobe Acrobat Professional (not just the free Adobe Reader) to take advantage of file optimization for this application.

Optimizing Files will take you through file optimization for Office 2007, Office 2003, Office for MAC, and Adobe Acrobat Pro.

So, if you’re ready to magically shrink your bloated files, check out Optimizing Files, for those times when size really does matter.