Approved by College Council January 11, 2006

 

Cape Fear Community College

Program Review Process and Timeline

For

Associate in Arts and Associate in Science

(College Transfer)  

 

Purpose and Overview  

The purpose of program review is to ensure the relevancy and currency of Cape Fear Community College curriculum programs.   

It is expected that the results of program reviews will be incorporated into departmental and program objectives and the programs will be revised in accordance with the recommendations of the review.  

Timeline  

Data Collection - Fall Semester

Analysis by Program Review Team - Spring Semester

Preparation of Final Report - Spring Semester

Follow-Up on Recommendations - Annually in Fall Semester until satisfied   

CFCC will conduct program reviews on a rotating, five-year cycle. A sufficient number of programs will be reviewed annually to ensure that every curriculum program is reviewed a minimum of once every five years. A calendar will be developed and updated annually indicating programs to be reviewed by year. A program will automatically be reviewed in any and every year that the program enrollment drops below 10 students.  

As feasible, programs will be reviewed the academic year prior to their re-accreditation by external agencies. An effort will be made to balance the reviews among the AA, AS, AAS, certificate and diploma programs.  

Membership of the Program Review Team  

The lead instructor of the program being reviewed will be an ad hoc member of his/her program review team. The reviewing team will have 7 members from the Institutional Effectiveness (IE) Committee including the dean of arts and sciences, the dean of vocational technical education, the director of career and testing services, two instructional department chairs and two members at large. The institutional researcher will serve as an ex officio member.  Cross-institutional membership of the review team ensures that the program review process is thorough and objective.  

Process  

The program review team will review the information provided to them in the program review outline and prior to the program review meeting (see Program Review Outline and Data Collection below). Based on information in the outline, each team member conducts his/her analysis of the strengths and weaknesses of the program, opportunities for the program and trends that may represent current or future threats to the viability of the program.  Team members are also encouraged to conduct interviews with faculty, department chair, dean or students for additional information, if needed.

The instructional dean schedules and conducts the program review team meetings beginning in January. During meetings, members discuss their findings and clarify any issues with the dean, department chair and lead instructor to ensure their complete understanding of program currency, relevance and viability. As appropriate, the review team will generate and agree on a final list of the strengths, weaknesses, opportunities/limitations and recommendations for improvement. Whenever possible, team members should suggest specific strategies for correcting deficiencies.

Once the team completes their work, the dean provides the results of the review to the research office for preparation of the final report.  

Program Review Final Report  

The review team will evaluate each program and prepare a final report in the following format:  

I.    List of Committee Members

II.    Analysis of Results:  

         A. Strengths

         B. Weaknesses

         C. Opportunities/Limitations  

III.   Committee Recommendations  

The team may recommend that the college:  

         1. Continue program with no recommendations.

         2. Continue program with recommendations.

         3. Review the program again in the next academic year.

         4. Terminate the program.  

Preparation and Distribution of the Report  

The research office will prepare the final report by the end of the spring semester and forward the report for review and signature to the dean of arts and sciences, department chairs and any others responsible for addressing recommendations. The dean of arts and sciences will then forward the final report to the vice president of instruction. If the program review team recommends terminating the program, the vice president of instruction will indicate concurrence or disagreement and forward the final report to the president for a final decision. Signed copies will be filed in the offices of the dean of arts and sciences, department chairs, and research office.

Follow-Up on Recommendations  

By September 30 of the fall semester following the review, the department chairs or persons responsible, will send a memorandum to the dean of arts and sciences describing progress on the recommendation(s) and status of completion. It is expected that recommendations will be addressed in annual unit assessment plans and the budget planning process. The department chairs will continue to respond to the dean if recommendations remain outstanding in any year. Responses will indicate the reason action has not been completed and if the recommendation(s) should be modified. The dean will review and accept the response or indicate that further action is warranted.  

Program Review Outline and Data Collection:

The review team will be provided the following information as outlined below. The office or person responsible for gathering the information is shown in parenthesis. The information should be given to the research office by November 15 so that the outline can be compiled and copies provided to the review team by January 1.

I.        PROGRAM PURPOSE   (Dean)  

          The Associate in Arts and Associate in Science: General Studies Degrees are designed to provide a broad background in the core courses of a liberal arts curriculum and comprises the first two years of a four-year baccalaureate degree. A strong liberal arts background provides students with flexibility in career options.         

          The Associate in Arts is recommended for students who plan to pursue a Bachelor of Arts Degree in liberal arts discipline but who have not decided their academic major. This program is also recommended for students who have decided their liberal arts major, but CFCC does not offer the premajor in this discipline.  

          The Associate in Science is recommended for students who plan to pursue a Bachelor of Science Degree in one of the science disciplines or who may be certain or uncertain of their major. Such disciplines require a strong background in mathematics and science.  

II.       ENROLLMENT/STUDENT PROFILE  (Part A. Research Office; Part B.  Dean)

 

    A. Provide enrollment (unduplicated headcount) by year for the last 3 years. Show enrollment by AA and AS. Breakout enrollment by FT/PT, gender, race, residency, new/returning, day/evening, median age, first generation, disability and receiving financial aid. Include enrollment for the "premajors" (if there is one) using the same breakout.

         
Student Profile Fall Semester 200

 

Source: Registrar

 

    B.  If enrollment is fewer than 10, explain what strategies have been implemented or should be implemented to increase the student population.  

III.      FTE      (Research Office)

 

          Provide program FTE by year for the last 5 years.

 

 

FTE

 

 

 

A10100

Associate in Arts-General Studies

 

 

 

 

AA Pre-Majors

 

 

 

 

A1010A

Art Education

 

 

 

 

A1010C

Business Education & Marketing Education

 

 

 

 

A1010D

Criminal Justice

 

 

 

 

A1010E

English

 

 

 

 

A1010F

English Education

 

 

 

 

A1010H

History

 

 

 

 

A1010K

Political Science

 

 

 

 

A1010L

Psychology

 

 

 

 

A1010N

Sociology

 

 

 

 

A1010O

Speech/ Communications

 

 

 

 

A1010P

Elementary, Middle Grades, Special Education

 

 

 

 

A1010Q

Social Work

 

 

 

 

A10400

Associate in Science-General Studies

 

 

 

 

AS Pre-Major

 

 

 

 

A1040E

Mathematics

 

 

 

 

 

Source: Source: NCCCS CCRE50609

 

IV.     GRADUATES    (Research Office)

 

          Provide history (numbers) of graduates by year by AA, AS.

         

 

Associate in Arts

Associate in Science

# of Graduates w/GPA

2.0-2.9

# of Graduates w/GPA

3.0-4.0

A10100

Associate in Arts-General Studies

 

 

 

 

AA Pre-Majors

 

 

 

 

A1010A

Art Education

 

 

 

 

A1010C

Business Education & Marketing Education

 

 

 

 

A1010D

Criminal Justice

 

 

 

 

A1010E

English

 

 

 

 

A1010F

English Education

 

 

 

 

A1010H

History

 

 

 

 

A1010K

Political Science

 

 

 

 

A1010L

Psychology

 

 

 

 

A1010N

Sociology

 

 

 

 

A1010O

Speech/ Communications

 

 

 

 

A1010P

Elementary, Middle Grades, Special Education

 

 

 

 

A1010Q

Social Work

 

 

 

 

A10400

Associate in Science-General Studies

 

 

 

 

AS Pre-Major

 

 

 

 

A1040E

Mathematics

 

 

 

 

         

 

 

 

 

 

Average number of semesters it took for students to graduate.

Source: Registrar  

V.      Annual Assessment Plans (Department Chairs, Dean)  

         Provide copies of the program assessment plans by department for the last three years for review.

VI.    Transfer Student Performance Data (Research Office)  

         Cape Fear Community College has 12 Performance Measures for Student Success coinciding with the North Carolina Community College System's Performance Measures. Of those, the following _____ apply to the College Transfer program:  

         Source: UNC-GA Transfer Student Performance Report

VII.   Developmental Student Performance  

         Critical Success Factors data.  

 

Total # Enrolled

# & % Enrolled Developmental Math

#  & % Enrolled Developmental English

% Enrolled in Developmental Courses

College Transfer

(All Inclusive)

 

 

 

 

Source: Research Office  

VIII.   STAFFING/FACULTY   (Department Chairs)

          Fall Semester

          By Department         

          English

 

# of Faculty

Gender

Male   Female

Race

Asian     Black     Hispanic    White     Other

Full Time Faculty

 

 

 

 

 

 

 

 

Part Time Faculty

 

 

 

 

 

 

 

 

 

          What is the ratio of full-time faculty to part time faculty?

 

          Humanities and Fine Arts

 

# of Faculty

Gender

Male   Female

Race

Asian     Black     Hispanic    White     Other

Full Time Faculty

 

 

 

 

 

 

 

 

Part Time Faculty

 

 

 

 

 

 

 

 

 

          What is the ratio of full-time faculty to part time faculty?        

          Math/Science/PE

 

# of Faculty

Gender

Male   Female

Race

Asian     Black     Hispanic    White     Other

Full Time Faculty

 

 

 

 

 

 

 

 

Part Time Faculty

 

 

 

 

 

 

 

 

 

          What is the ratio of full-time faculty to part time faculty?

          Social and Behavioral Sciences

 

# of Faculty

Gender

Male   Female

Race

Asian     Black     Hispanic    White     Other

Full Time Faculty

 

 

 

 

 

 

 

 

Part Time Faculty

 

 

 

 

 

 

 

 

 

          What is the ratio of full-time faculty to part time faculty?

 

          Source: Department Chair

 

         A.  Are vacancies expected due to retirements?                             Yes            No

               If yes, please explain.

 

B. Do all faculty meet SACS Credential Guidelines?                     Yes            No

               If no, please explain.

 

               The instructional dean and department chair will verify that the faculty personnel files have been checked for documentation of credentials.

 

         C.  How are faculty current in their field? List the latest professional development activities for faculty teaching in the program. You may include recognitions, achievements, awards received by faculty and professional memberships.

 

IX.     ARTICULATION WITH TRANSFER COMMITTEES AND SENIOR INSTITUTIONS (Dean)

 

         A. List and describe all articulation, collaborative or other such agreements CFCC has with other institutions  

                (secondary or post secondary):

              

        B. Contact with senior institutions:

               List dates of meetings.

 

          Have there been any significant discussions and/or recommendations from meetings that should be addressed? If so, please list.

 

    C.  Statewide College Transfer Advisory Committee:

          List dates of meetings.

 

          Have there been any significant discussions and/or recommendations from meetings that should be addressed? If so, please list.

 

X.     CURRICULUM   (Department Chairs, Dean)

 

         A.  When was the curriculum last revised?

 

          

 

         B.  Is the curriculum in accordance with NCCCS standards?    X     Yes            No

               If no, explain.

              

 

C.  Is curriculum current and relevant?           Yes              No

               If no, explain.

 

 

D.  Are the hours (SHC) within the maximum and minimum range set by NCCCS?

 

 

 

XI.    FACILITIES  (Department Chairs, Dean)

 

         Are facilities adequate?          Yes            No

        

         If no, explain.

 

XII.   EQUIPMENT   (Part A. Institutional Development; Parts B and C Department Chairs)

 

         A. Provide equipment expenditures for the program by year.

        

         1999-00                 

         2000-01                     

         2001-02

 

         Source: Vice President of Business Services

 

         B. Is equipment adequate to meet the instructional needs of the program?      

                        Yes            No

 


         If no, explain.

 

         C. Are there any major equipment expenses outstanding that have not been addressed?        Yes      No


         If yes, describe.

 

XIII.  SURVEY RESULTS:

        

         A.  Currently Enrolled Students  (Research Office)

               Source: Currently Enrolled Student Survey

         B.  Graduates  (Research Office)

               Source: Graduating Student Opinion Survey

         C.  Faculty Survey (Research Office)

               Source: Arts and Sciences Faculty Survey

 

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